Privacy Policy

Introduction

The Board of Jordanian and Palestinian Association in Victoria - JPAVic is committed to protecting the privacy of personal information which the organisation collects, holds and administers. Personal information is information which directly or indirectly identifies a person.

 

Purpose

The purpose of this document is to provide a framework for Jordanian and Palestinian Association in Victoria - JPAVic in dealing with privacy considerations.

 

Policy

Jordanian and Palestinian Association in Victoria - JPAVic collects and administers a range of personal information for the purposes of registering a new membership. The organisation is committed to protecting the privacy of personal information it collects, holds and administers.

Jordanian and Palestinian Association in Victoria - JPAVic recognizes the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand, and made accessible to them on the other.  These privacy values are reflected in and supported by our core values and philosophies and also reflected in our Privacy Policy, which is compliant with the Privacy Act 1988 (Cth).

Jordanian and Palestinian Association in Victoria - JPAVic is bound by laws which impose specific obligations when it comes to handling information. The organisation has adopted the following principles contained as minimum standards in relation to handling personal information.

Jordanian and Palestinian Association in Victoria - JPAVic will

• Collect only information which the organisation requires for its primary function;
• Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered;
• Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent;
• Store personal information securely, protecting it from unauthorised access; and
• Provide stakeholders with access to their own information, and the right to seek its correction.

 

Responsibilities

Jordanian and Palestinian Association in Victoria - JPAVic’s Board is responsible for developing, adopting and reviewing this policy.

Jordanian and Palestinian Association in Victoria - JPAVic’s CEO is responsible for the implementation of this policy, for monitoring changes in Privacy legislation, and for advising on the need to review or revise this policy as and when the need arises.

 

Processes

 

Collection

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Only collect information that is necessary for the performance and primary function of Jordanian and Palestinian Association in Victoria - JPAVic.
• Notify stakeholders about why we collect the information and how it is administered.
• Notify stakeholders that this information is accessible to them.
• Collect personal information from the person themselves wherever possible.
• If collecting personal information from a third party, be able to advise the person whom the information concerns, from whom their personal information has been collected.
• Collect Sensitive information only with the person’s consent. (Sensitive information includes health information and information about religious beliefs, race, gender and others).
• Determine, where unsolicited information is received, whether the personal information could have collected it in the usual way, and then if it could have, it will be treated normally. (If it could not have been, it must be destroyed, and the person whose personal information has been destroyed will be notified about the receipt and destruction of their personal information).

 

Use and Disclosure

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Only use or disclose information for the primary purpose for which it was collected or a directly related secondary purpose.
• For other uses, Jordanian and Palestinian Association in Victoria - JPAVic will obtain consent from the affected person.
• In relation to a secondary purpose, use or disclose the personal information only where:
  • a secondary purpose is related to the primary purpose and the individual would reasonably have expected us to use it for purposes; or
  • the person has consented; or
  • certain other legal reasons exist, or disclosure is required to prevent serious and imminent threat to life, health or safety.
• In relation to personal information which has been collected from a person, use the personal information for direct marketing, where that person would reasonably expect it to be used for this purpose, and [organisation] has provided an opt out and the opt out has not been taken up.
• In relation to personal information which has been collected other than from the person themselves, only use the personal information for direct marketing if the person whose personal information has been collected has consented (and they have not taken up the opt-out).
• State in [organisation’s] privacy policy whether the information is sent overseas and further will ensure that any overseas providers of services are as compliant with privacy as [organisation] is required to be.
• Provide all individuals access to personal information except where it is a threat to life or health or it is authorized by law to refuse and, if a person is able to establish that the personal information is not accurate, then [organisation] must take steps to correct it. [organisation] may allow a person to attach a statement to their information if [organisation] disagrees it is inaccurate.
• Where for a legal or other reason we are not required to provide a person with access to the information, consider whether a mutually agreed intermediary would allow sufficient access to meet the needs of both parties.
• Make no charge for making a request for personal information, correcting the information or associating a statement regarding accuracy with the personal information.

 

Storage Jordanian and Palestinian Association in Victoria - JPAVic

• Implement and maintain steps to ensure that personal information is protected from misuse and loss, unauthorized access, interference, unauthorized modification or disclosure.
• Before [organisation] discloses any personal information to an overseas recipient including a provider of IT services such as servers or cloud services, establish that they are privacy compliant. [organisation] will have systems which provide sufficient security.
• Ensure that [organisation’s] data is up to date, accurate and complete.

Destruction and de-identification Jordanian and Palestinian Association in Victoria - JPAVic

• Destroy personal information once is not required to be kept for the purpose for which it was collected, including from decommissioned laptops and mobile phones.
• Change information to a pseudonym or treat it anonymously if required by the person whose information [organisation] holds and will not use any government related identifiers unless they are reasonably necessary for our functions.

Data Quality

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Take reasonable steps to ensure the information [the organisation] collects is accurate, complete, up to date, and relevant to the functions we perform.

Data Security and Retention

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Only destroy records in accordance with the organisation’s Records Management Policy.

Openness

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Ensure stakeholders are aware of Jordanian and Palestinian Association in Victoria - JPAVic’s Privacy Policy and its purposes.
• Make this information freely available in relevant publications and on the organisation’s website.

Access and Correction

Jordanian and Palestinian Association in Victoria - JPAVic will:

• Ensure individuals have a right to seek access to information held about them and to correct it if it is inaccurate, incomplete, misleading or not up to date.

Anonymity

• Allow people from whom the personal information is being collected to not identify themselves or use a pseudonym unless it is impracticable to deal with them on this basis.

Making information available to other organisations

Jordanian and Palestinian Association in Victoria - JPAVic can:

• Release information to third parties where it is requested by the person concerned.

 

ConfidentIality Agreement

 

I agree to hold confidential all information that Jordanian and Palestinian Association in Victoria - JPAVic has placed restrictions on, and to release it to persons outside the organisation only when authorised by the organisation and subject to any conditions set by the organisation.

I undertake to:

• Access information held by the organisation only when necessary to the performance of my assigned duties;
• Make copies of restricted information only when necessary to the performance of my assigned duties;
• Oversee the storage and handling of restricted information to minimize the risk of its diversion into unauthorized channels;
• Take reasonable care to properly secure confidential information on my account and will take steps to ensure that others cannot view or access such information.
• Not disclose my personal password(s) to anyone without the express written permission of my JPAVIC IT.
• Notify my JPAVIC IT if I have reason to believe that my access codes and passwords have been compromised.

For more infromation about model rules please click here